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Glossary of terms

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  • Planet Planit

    PlanetPlanit is the outstanding meeting professionals’ website resource

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  • CEO Group

    This is a generic term for Member groups like The Academy for Chief Executives, Vistage and Footdown. Typically groups of 10-15 non-competing business leaders who meet monthly under a Chair. The morning is often a half day workshop by an accredited speaker.

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  • Day Delegate Rate

    Also known as an 8Hr package typically to include:

    • Hire of 1 x Main meeting room from 9-5.30pm,
    • Mid morning Coffee break
    • Lunch
    • Mid afternoon Coffee break
    • Basic AV Equipment (OHP, Flipchart and Screen);

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  • 24Hr Package

    Describes an event when delegates stay overnight, typically to include:

    • Hire of 1 x Main meeting room from 9-5.30pm,
    • Mid morning Coffee break
    • Lunch
    • Mid afternoon Coffee break
    • Basic AV Equipment (projctor, Flipchart and Screen);
    • Evening dinner
    • Overnight accommodation and Breakfast

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  • Keynote, Seminar, Workshop or Masterclass

    Download an audio file or watch the video:


    “What’s a Keynote, Seminar, Workshop or Masterclass?- and how to select the speaker”  here

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  • ROI

    ROI is Return on Investment.


    No longer can a meeting or event be merely justified as a ‘jolly’ or even a reward. These days business leaders want to see an anticipated ROI ahead of an event – just like any other investment they make in their business. This means that content of the event is vitally important and the anticipated changes in behaviour or performance as a result of the event need to be detailed and quantified to demonstrate the ROI.

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  • Meeting Architect

    Maarten Vanneste’s book “Meeting Architecture” first suggested that the events industry needed a fundamental change with a focus on payback and Return on Investment to the end user and in order to achieve that there should be a new key role introduced of “Meeting Architect” to be responsible for those outcomes.

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  • Seating Configurations

    • Theatre – allows maximum capacity
    • Classroom – delegates have the benefit of tables to use
    • Cabaret – typically 8 to a table
    • Herringbone – winged effect
    • Boardroom – allows for least number of delegates                
    • U-shape

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  • Speaker/Lecturer/Trainer

    So what’s the difference between a speaker a lecturer and a trainer?


    Traditionally it’s said to be “the three E’s”: All three educate but professional speakers also Enthuse and Entertain.


    For a detailed guide on “What’s a professional speaker – and do I care anyway?” please download the audio or view the video here

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  • Speakers Bureau

    Speakers’ Bureaux would normally have a number of   professional  and celebrity speakers on their books and would be able to propose one or more speakers to event planners conference organizers in line with their requirements for a particular event. Outside the UK most bureaux work on a “gross fee” basis where the fee is the same whether dealing through the bureau or directly with the speaker.


    I the UK, however, the “nett fee” basis is more common with bureaux charging the end user up to double the fee paid to the speaker.

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  • Front Projection (F/P)

    When a presentation is projected towards the front of the room, using standard equipment such as an OHP or Data Projector. This occupies minimal space allowing for maximum delegate capacity.

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  • Back projection (B/P)

    When a presentation is projected from behind the screen. This allows for more elaborate set design, but may require technical support and specialist equipment. However, this style often occupies a larger percentage of the room, thereby reducing delegate capacity.

Room Hire – in addition to packaged rates, Room Hire is an alternative. Venues quote individual rates, based on event criteria.

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  • Syndicate or Breakout rooms

    Typically used for smaller breakaway group activities. Generally quoted on an individual basis and can be used in conjunction with either a packaged rate or Room Hire only basis.

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  • Minimum and Maximum numbers

    All conference and banqueting rooms will have capacities governed by their physical dimensions. Venues stipulate what the capacities are for any event held in that room.

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